Backing Up Your Computer – How And How Often

Posted on June 28, 2017 by Samantha Gomez

I often have people tell me that they ‘don’t have time’ to backup their computer. I tell them that unless they have time to redo months of work then they HAVE to make backing up a priority.

Backing up doesn’t have to be expensive, time consuming or hard. It just needs to be a regular practise in your business.

The first thing I suggest my clients do is work out how often they need to backup their computer. In an ideal world, for most people, you probably need to do it weekly if you’re using your computer every day, fortnightly if you are an infrequent computer user. To be honest I have my backup running daily as I couldn’t stand to lose any of the information I have generated. The easiest thing to store your backups on is an external hard drive. I recommend you get one with two or three times as much memory space as you are currently using on your computer. It is easier if you can store multiple backups on the same hard drive and it also means you will be able to keep using it in future as your data increases.

It is also sensible to only use that hard drive for backing up. Sending it to school with your daughter’s volcano assignment on it is not a good idea!

Once you have bought the hard drive backing up is relatively simple.

Both Windows and Macs have a back-up system included in their software, you just plug in the external storage system, set the program and it will take care of the rest.


Go to the Start Menu and select the following path

Start>Control Panel>System and Maintenance>Backup and Restore

The system will then guide you through the process.

If you run into any issues Windows Help is really thorough on this, as you would expect.

Try their Backup Your Files Page.


When you connect an external drive to your computer Time Machine will ask you if you want to use it to backup your computer. Select the ‘Use as  Backup Disk” option and the system will guide you through the rest.

The Apple support site  has really clear instructions on this and are a great place to start if you run into any difficulties.


Make sure you don’t forget to back-up your website regularly as well. Imagine re-writing it from scratch!

There are lots of programs out there to help you do this. I personally find that Backup Buddy is easy to use and reasonably priced but have a look around and see what would work best for your business.

And finally, don’t forget that your data is only safe if the external hard drive you backed up to is safe. Keeping the hard drive on your desk might help you remember to backup but it won’t help you much if your office burns down.

Do you backup your computer or are you going to get around to it one day? 

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